Organizations are targeting not only people’s efforts in making their ends meet but also the employee’s welfare. Each company has some kind of a welfare committee, sports and recreational club or something similar to take care of this. The HR department obviously has a part in this as well. If you are in one of those committees or are the HR manager organizing of the annual sports day maybe one of your responsibilities.
Planning the day
Choosing a date would be the hardest as at least one employee will have some pre-planned event on the day suggested. Hence choose a date on which most of the employees can make it as opposed to everyone being present. Now you have to decide if this is a family event, only a fun event, or sports items are seriously carried out, refreshments, agenda and so much more. First, you can divide the group or committee to several sub committees. One group can take care of food altogether. This is a serious disposition; food is needed as breakfast and lunch, tea also if the event goes on, some things for the kids if it is a family event, special refreshments for any guests or VIPs if invited, food for any games if required etc. They also have to take care of rubbish removal Blacktown as food can be messy when served to a large crowed. Similarly all other sub divisions must work on their assignments.
Appoint someone from the finance to this as they would know A to Z. But, do not forget to have someone from outside also as coordination amongst all sub divisions is mandatory. All sub committees must be given a set budget which must not be exceeded. However, an extra amount must be kept in case of emergencies. Take in to account each subcommittee can have various types of “accidents” and “emergencies” such as not calculating the cost a part of the service needed, suddenly realizing an addition is needed etc. For example, the huts and marquees people might assume 10 huts suffice, and on the day realize that at least 12 are needed. You as the finance subcommittee must have relevant cash for this as well.
Agenda and post-event cleaning
An agenda must be formed and shared among everyone. It is very important to share it as people sometimes turn up not knowing what is going on; sometimes their favourite game is over by the time they saunter in to the event. Or the kid’s events are finished and the kids who just arrived are crying their eyes out. Making sure the venue is clean and clear when the event is over is also important. You can have a separate small team look after garbage disposal; easiest would be to have a skip bin hire to collect food leftovers, game materials, décor remains, paper and hardboard and whatnot.
A company event must be a day filled with fun and games; if you plan it right not only you, but also everyone else can enjoy it to the maximum.